Leaving a voicemail is like sending a message in a bottle. You want to make sure it’s clear and easy to understand. If you’re calling a friend, family, or even your boss, it’s important to know how to leave a good voicemail. Let’s look at some tips and examples to help you leave a good voicemail.
Why Voicemail Messages Are Important
Sometimes, people can’t pick up the phone. Maybe they’re busy or their phone’s on silent. That’s where voicemail is awesome! It’s your way to tell them something important or just say hi. If you leave a clear and cool voicemail, they’ll get your message and know how to reach you back.
Tips for Leaving a Great Voicemail
Start with a Greeting: Always begin with a friendly “Hello” or “Hi.” It sets a positive tone for your message.
State Your Name: Right after the greeting, say who you are. This helps the person know exactly who’s calling, even if they don’t have your number saved.
Mention the Time and Date: It’s helpful to let them know when you called, especially if it’s time-sensitive.
Be Clear and Concise: Get to the point quickly. Say why you’re calling and if you need them to call you back.
Leave Your Phone Number: Even if you think they have your number, it’s always a good idea to leave it at the end of your message, just in case.
End Politely: Wrap up your message with a simple “Thank you” or “Talk to you soon.”
Here are some examples of voicemail messages for different situations:
- For a Friend: “Hi, it’s [Your Name]. Just wanted to check in and see how you’re doing. Give me a call back when you get a chance. Talk to you soon!”
- For a Family Member: “Hey, it’s me. I was thinking about you and wanted to see if we could catch up later. Let me know what time works for you. Love you!”
- For Work: “Hello, this is [Your Name] from [Your Company]. I was calling to follow up on our meeting. Please call me back when you have a moment at [Your Phone Number]. Thank you.”
- For a Classmate or Study Partner: “Hey, this is [Your Name]. I wanted to talk about our homework assignment and maybe set up a time to study together. Let me know when you’re free. Thanks!”
- For a Neighbor: “Hi, it’s [Your Name] from next door. I was hoping to borrow a tool if you have it. No rush, just give me a call back when you can. Talk soon!”
- For a Doctor’s Office: “Hello, this is [Your Name]. I need to reschedule my appointment that was set for [date and time]. Please call me back with a new time at [Your Phone Number]. Thank you!”
- For a Teacher or Coach: “Hi, this is [Your Name], one of your students. I had a quick question about the project due next week. Please call me back when you have a moment. I appreciate it!”
- For a Coworker: “Hi [Coworker’s Name], it’s [Your Name]. I wanted to discuss the project we’re working on and see if you have any updates. Give me a call when you’re free. Thanks!”
- For a Service Provider: “Hello, this is [Your Name]. I’m calling about the service I requested for [specific service]. Please call me back at your earliest convenience to confirm the details. Thanks!”
- For a Friend You Haven’t Seen in a While: “Hey [Friend’s Name], it’s [Your Name]. It’s been too long! I’d love to catch up soon. Give me a call back when you can. Hope to talk soon!”
- For an Invitation: “Hi [Name], it’s [Your Name]. I’m planning a get-together this weekend and would love for you to come. Give me a call back to let me know if you’re available. Hope to see you!”
- For a Reminder: “Hello [Name], it’s [Your Name]. Just a quick reminder about our meeting tomorrow at [time]. Please let me know if anything changes. Talk soon!”
- For a Professional Contact: “Hi, this is [Your Name] from [Your Company]. I’m following up on our conversation last week. Please give me a call back at [Your Phone Number] when you have a moment. Looking forward to hearing from you!”
- For a Potential Client: “Hi [Client’s Name], this is [Your Name] from [Your Company]. I wanted to follow up on our last conversation and see if you had any questions. Please give me a call back at your convenience. Looking forward to speaking with you!”
- For a Parent or Guardian: “Hi Mom/Dad, it’s me. Just wanted to check in and see how you’re doing. Call me back when you get a chance. Miss you!”
- For a Customer Service Inquiry: “Hello, this is [Your Name]. I’m calling about an issue with my recent order. Could you please return my call at [Your Phone Number] to discuss this further? Thank you!”
- For a Follow-Up Appointment: “Hi, this is [Your Name]. I wanted to confirm our follow-up appointment scheduled for [date and time]. Please call me back if there are any changes. Thanks!”
- For a Travel Plan: “Hi [Name], it’s [Your Name]. I’m calling to talk about our upcoming trip. Let’s chat soon to finalize the details. Call me back when you can!”
- For a Thank You Message: “Hi [Name], it’s [Your Name]. I just wanted to thank you for helping me out with [specific help]. I really appreciate it. Give me a call when you get a chance!”
- For a Request for Help: “Hi [Name], it’s [Your Name]. I was hoping you could help me with something. Please give me a call back when you have a moment. Thanks so much!”
- For a Business Meeting Request: “Hello [Name], this is [Your Name] from [Your Company]. I’d like to schedule a meeting to discuss our partnership. Please call me back at [Your Phone Number] to arrange a time. Thank you!”
- For a Follow-Up on an Application: “Hi [Name], this is [Your Name]. I recently submitted an application for [position or program], and I wanted to follow up. Please let me know if there’s any additional information you need. Thanks!”
- For a Personal Favor: “Hey [Name], it’s [Your Name]. I was wondering if you could do me a small favor. Give me a call when you have a minute, and I’ll fill you in. I’d really appreciate it!”
- For a Follow-Up on a Job Interview: “Hi [Interviewer’s Name], this is [Your Name]. I wanted to thank you again for the opportunity to interview for the [position name] position. I’m excited about the possibility of joining your team. Please feel free to contact me if you need any further information. Thanks!”
- For Confirming an Event Attendance: “Hello [Name], it’s [Your Name]. I’m calling to confirm that I’ll be attending the event on [date]. Looking forward to it! Please let me know if there’s anything else I need to know.”
- For a Quick Check-In: “Hi [Name], it’s [Your Name]. Just checking in to see how you’re doing. No rush to call back, just wanted to say hello. Take care!”
- For Setting Up a Call: “Hi [Name], this is [Your Name]. I’d like to set up a time for us to chat about [specific topic]. Please give me a call back at your earliest convenience so we can schedule something. Thanks!”
- For a Meeting Reminder: “Hello [Name], it’s [Your Name]. Just a quick reminder that we have a meeting scheduled for [date and time]. Please let me know if anything changes. See you soon!”
- For Requesting Information: “Hi [Name], this is [Your Name]. I’m reaching out because I need some information about [specific topic]. Please give me a call back when you have a moment. Thanks!”
- For a Simple Greeting: “Hey [Name], it’s [Your Name]. Just wanted to say hi and see how you’re doing. No need to call back unless you want to catch up. Talk to you later!”
- For Following Up on a Proposal: “Hi [Name], this is [Your Name] from [Your Company]. I wanted to follow up on the proposal I sent over last week. Please call me back at your convenience to discuss it further. Thank you!”
- For a Volunteer Opportunity: “Hello [Name], it’s [Your Name]. I’m calling to see if you’re available to help out with [specific event or cause]. We’d love to have you join us! Please call me back if you’re interested.”
- For a Missed Call: “Hi [Name], it’s [Your Name]. I saw that I missed your call earlier. Sorry about that! Give me a call back when you can, and we’ll catch up. Talk soon!”
- For a Referral Request: “Hi [Name], this is [Your Name]. I’m hoping you might be able to refer me to someone who can help with [specific need]. If you have any recommendations, please call me back. Thanks so much!”
- For a Follow-Up on a Purchase: “Hello [Name], it’s [Your Name]. I’m calling to check in on the [product or service] I recently purchased. Everything is going well, but I had a quick question. Please call me back when you have a moment. Thanks!”
- For a Social Invitation: “Hi [Name], it’s [Your Name]. I’m planning a small get-together this weekend and would love for you to join us. Let me know if you can make it. Hope to see you there!”
- For Asking for Feedback: “Hello [Name], this is [Your Name]. I wanted to get your feedback on [specific project or task]. Your input would be really helpful, so please give me a call when you have a chance. Thank you!”
- For Coordinating Plans: “Hi [Name], it’s [Your Name]. I’m calling to see if we can finalize our plans for [specific event or date]. Let’s touch base soon so we can make sure everything is set. Thanks!”
- For Checking on Availability: “Hi [Name], this is [Your Name]. I’m calling to see if you’re available for a quick chat about [specific topic]. Please let me know a good time to reach you. Talk soon!”
- For Apologizing for Missing a Call: “Hey [Name], it’s [Your Name]. I’m sorry I missed your call earlier. I was tied up with something, but I’d love to talk when you’re free. Give me a call back when you can!”
- For a Team Update: “Hello [Name], it’s [Your Name]. I wanted to give you a quick update on our team’s progress with [specific project]. Call me back if you need more details or have any questions. Thanks!”
- For a Request to Reschedule: “Hi [Name], this is [Your Name]. I’m calling to see if we can reschedule our meeting on [date]. Something came up, and I want to make sure we find a time that works for both of us. Please call me back when you can. Thanks!”
- For a Friendly Reminder: “Hi [Name], it’s [Your Name]. Just a friendly reminder about [specific task or event]. I wanted to make sure it’s still on your radar. Give me a call if you need anything. Talk soon!”
- For a New Contact: “Hi [Name], this is [Your Name]. We met at [event or location], and I wanted to follow up on our conversation. Please give me a call back when you have a moment. Looking forward to connecting!”
- For Checking on a Delivery: “Hello, this is [Your Name]. I’m calling to check on the status of my delivery scheduled for [date]. Please call me back with an update. Thank you!”
- For Inviting Someone to a Group: “Hi [Name], it’s [Your Name]. I’m putting together a group for [activity or event], and I’d love for you to join us. Give me a call back if you’re interested!”
- For a Thank You After an Interview: “Hi [Interviewer’s Name], this is [Your Name]. Thank you for taking the time to interview me for the [position name] role. I’m very excited about the opportunity. Please let me know if you need any more information. Have a great day!”
- For Offering Assistance: “Hi [Name], it’s [Your Name]. I wanted to reach out and see if you need any help with [specific task or project]. I’d be happy to assist. Let me know!”
- For Following Up on a Quote: “Hello [Name], this is [Your Name] from [Your Company]. I’m calling to follow up on the quote we provided last week. Please give me a call back if you have any questions or would like to proceed. Thank you!”
- For Reminding About a Deadline: “Hi [Name], it’s [Your Name]. Just a quick reminder that the deadline for [specific task] is coming up on [date]. Please let me know if you need any assistance. Talk to you soon!”
- For Providing an Update: “Hi [Name], it’s [Your Name]. I wanted to give you a quick update on [specific project or situation]. Everything is moving along smoothly. Call me if you need more details!”
- For Requesting a Call Back: “Hello [Name], this is [Your Name]. I’d appreciate it if you could give me a call back when you have a moment. I have a few things I’d like to discuss. Thanks!”
- For Asking About an Event: “Hi [Name], it’s [Your Name]. I’m calling to see if you’re planning to attend [specific event]. I’d love to catch up with you there. Let me know!”
- For Confirming Details: “Hi [Name], this is [Your Name]. I’m calling to confirm the details for [specific event or meeting] on [date]. Please call me back if anything has changed. Thanks!”
- For Offering a Suggestion: “Hi [Name], it’s [Your Name]. I was thinking about [specific topic] and had a suggestion I’d love to share with you. Call me back when you can!”
- For Checking In on a Friend: “Hey [Name], it’s [Your Name]. Just wanted to check in and see how you’re doing. I’ve been thinking about you. Give me a call when you get a chance. Take care!”
- For Reaching Out After a Long Time: “Hi [Name], it’s [Your Name]. It’s been a while since we last spoke! I’d love to catch up and hear how you’ve been. Call me back when you’re free!”
- For Inviting Someone to a Lunch or Coffee: “Hi [Name], it’s [Your Name]. I’d love to catch up over lunch or coffee sometime this week. Let me know when you’re available. Hope to see you soon!”
- For Offering Condolences: “Hi [Name], it’s [Your Name]. I just heard about [specific loss], and I wanted to extend my condolences. I’m here for you if you need anything. Please don’t hesitate to reach out.”
- For Asking for a Recommendation: “Hello [Name], it’s [Your Name]. I’m looking for a recommendation for [specific service or product], and I thought you might have some good suggestions. Give me a call when you can. Thanks!”
- For Following Up on a Contract: “Hi [Name], this is [Your Name]. I’m following up on the contract we discussed. Please give me a call back to go over the final details. Looking forward to moving forward!”
- For Asking About Someone’s Health: “Hi [Name], it’s [Your Name]. I heard you’ve been under the weather, and I just wanted to check in and see how you’re feeling. Call me back when you’re up to it. Take care!”
- For Sharing Good News: “Hey [Name], it’s [Your Name]. I’ve got some exciting news to share with you! Call me back when you can, I can’t wait to tell you!”
- For Confirming a Reservation: “Hi [Name], this is [Your Name]. I’m calling to confirm the reservation for [specific event or service] on [date]. Please let me know if everything is set. Thank you!”
- For Asking for Clarification: “Hello [Name], it’s [Your Name]. I had a quick question about [specific topic] and was hoping you could clarify something for me. Call me back when you have a moment. Thanks!”
- For Discussing a New Idea: “Hi [Name], it’s [Your Name]. I’ve been brainstorming, and I came up with an idea I think you’ll like. Call me when you get a chance so we can discuss it!”
- For Coordinating a Group Activity: “Hi [Name], this is [Your Name]. I’m organizing a [specific activity] and wanted to see if you’re interested in joining. Call me back when you can so we can make plans. Talk soon!”
- For Checking on a Project’s Progress: “Hi [Name], it’s [Your Name]. Just checking in on how the [specific project] is coming along. Let me know if you need any help or have any updates. Talk to you soon!”
- For Following Up After a Meeting: “Hi [Name], this is [Your Name]. Thanks for meeting with me earlier today. I wanted to follow up on a few points we discussed. Please call me back when you have time. Thanks!”
- For Asking About a Mutual Friend: “Hi [Name], it’s [Your Name]. I was thinking about [mutual friend’s name] and was wondering how they’re doing. Call me back when you get a chance to catch up!”
- For Confirming Availability: “Hello [Name], this is [Your Name]. I’m checking to see if you’re available for [specific date or time] to meet. Please call me back to confirm. Thanks!”
- For Offering to Help with an Event: “Hi [Name], it’s [Your Name]. I heard you’re planning [specific event], and I wanted to offer my help if you need it. Call me back if there’s anything I can do. Take care!”
- For Sharing a Contact: “Hi [Name], this is [Your Name]. I wanted to share the contact information for [person’s name] who can help you with [specific need]. Give me a call when you get a chance, and I’ll pass it along!”
- For Reaching Out About a Collaboration: “Hi [Name], this is [Your Name]. I wanted to talk to you about a potential collaboration on [specific project or idea]. I think it could be a great fit. Call me back when you have a chance to discuss it. Thanks!”
- For Following Up After a Social Event: “Hi [Name], it’s [Your Name]. It was great seeing you at [event name] last night! I wanted to follow up on something we talked about. Give me a call when you can!”
- For Inviting Someone to Join a Committee: “Hello [Name], this is [Your Name]. We’re putting together a committee for [specific purpose], and I think you’d be a great addition. Please call me back if you’re interested. I’d love to have you on board!”
- For Checking in on a Recent Purchase: “Hi [Name], it’s [Your Name]. I wanted to see how you’re enjoying your recent purchase of [product or service]. If you have any questions or need anything, give me a call. Thanks!”
- For Asking for Advice: “Hi [Name], this is [Your Name]. I’m working on [specific task or project] and could really use your advice. Please call me back when you have a moment. I’d really appreciate it!”
- For Inviting Someone to a Virtual Meeting: “Hi [Name], it’s [Your Name]. I’m organizing a virtual meeting on [date] and would love for you to join. Let me know if you can make it by calling me back. Hope to see you there!”
- For Following Up on an Email: “Hello [Name], this is [Your Name]. I sent you an email about [specific topic] and wanted to follow up. Please give me a call when you have time. Thanks!”
- For Sharing a Job Opportunity: “Hi [Name], it’s [Your Name]. I came across a job opportunity that I think would be perfect for you. Give me a call when you can, and I’ll share the details. Talk soon!”
- For Offering Congratulations: “Hey [Name], it’s [Your Name]. I just heard the great news about [specific achievement]! Congratulations! I’d love to catch up and celebrate with you. Call me when you get a chance!”
- For Discussing a Family Event: “Hi [Name], it’s [Your Name]. I wanted to talk to you about our upcoming family event. Let’s catch up soon to go over the details. Call me when you can!”
- For Arranging a Pickup or Drop-off: “Hi [Name], this is [Your Name]. I wanted to arrange a time for the pickup/drop-off of [specific item]. Please call me back to schedule it. Thanks!”
Common Mistakes to Avoid
- Talking Too Fast: Make sure you speak slowly and clearly so the person can understand every word.
- Leaving Too Much Information: Keep it short. You don’t need to explain everything over voicemail. Just give the main points.
- Forgetting to Leave Your Number: Always remember to include your phone number, even if you think they already have it.
Final Thoughts
Leaving a good voicemail is easy but can make a big difference. Whether you’re chatting with a friend, catching up with family, or talking about work, a clear and cool message shows you care. So next time you hear the beep, you’ll know what to do!
